Executive Assistant - #8444679

UM St. Joseph Medical Center

Date: Nov 25, 2021
City: Towson, MD
Contract type: Full time
UM St. Joseph Medical Center
What You Will Do:

Executive Assistant

Full time, Monday-Friday 8:00am-4:30pm

Towson, MD

We are looking for a talented professional to join our team at University of Maryland St. Joseph Medical Center.

When you come to University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 224- bed suburban Towson, MD campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority.

Job Summary:

The Executive Assistant reports to the Administrative Supervisor of the Administration department and provides administrative support to multiple Vice President’s/Executive-level staff. The Executive Assistant works to ensure that their Executives are properly prepared for all meetings and activities, are kept informed of all pertinent and critical information with the utmost discretion, and, that the Executives' calendars are monitored and maintained for accuracy in order to help support the Executives with meeting deadlines and goals for their division and the organization.

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

  • Manages and executes multiple projects at one-time, as assigned by the Executives.

  • Oversees and maintains an accurate calendar for the Executive’s, schedules meetings/conference calls, plans special events, and, screens requests from external customers to evaluate the critical nature of meeting requests.

  • Prepares the Executives in advance of meetings and events by collaboratively reviewing the Executive’s schedule during one-one-meetings, print and collate meeting materials, and effectively communicate urgent issues directly to the Executive’s in a timely manner in order to keep them informed of any and all changes.

  • Works closely with key hospital stakeholders to coordinate and execute conference room set up, catering needs, and, audio/visual equipment support for the Executive’s meetings and events.

  • Works closely with the Executive’s leadership team to provide administrative support and guidance, on an as-needed basis.

  • Acts as the Executive’s liaison to proactively address issues that arise within the Executive’s division, coordinates necessary support from key stakeholders, and, serves as the point-person to facilitate the resolution of issues independently.

  • Creates all necessary meeting materials and documents, including but not limited to, PowerPoint presentations, Excel spreadsheets and graphs, meeting agenda’s, letters, memorandum’s and email announcements.

  • Addresses highly-sensitive information with the utmost discretion, professionalism and confidentially.

  • Performs all other administrative functions, including but not limited to, receives and screens incoming phone calls, greets guests and visitors in a warm and welcoming manner, processes invoices for payment, orders office supplies, attends and takes meeting minutes, proofreads documents for grammar and accuracy, transcribes documents and recordings, retrieves mail, filing, photocopying, and coordinates travel arrangements in a timely and thorough manner.

As a team member at St. Joseph Medical Center, you’ll experience:

  • A supportive and collaborative work environment

  • A comprehensive benefits package
    including health, vision and dental coverage including prescription drug coverage – Tax-Free Savings Plans, Tuition Reimbursement, and generous paid time off.

  • Free
    Parking & On-Site Fitness Center

  • Recognition:
    We have a positive points recognition program designed to reward and recognize our outstanding employees; employees can also recognize their peers

  • On-Site Daycare

What You Need to Be Successful:

  • Bachelor’s / Associate’s / Technical Degree in Business Management, Marketing or Secretarial Science (Preferred).

  • Or, equivalent relevant work experience in lieu of degree.

  • 4 - 6 years of Administrative Assistant/Secretarial experience (Required)

  • High School Diploma or GED (Required)

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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